Engage people with productive meetings
Fingertip offers meeting management tools for modern work.
Prepare, record, make visible, compile, track, lead – together as part of your daily use of the Microsoft Teams channel.
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WHY?
The average knowledge worker spends 40% of their working time in meetings.
Since 2020, the time spent in Teams meetings has increased by 252%.
Meanwhile, up to 33% of meetings are considered unnecessary at best, wasteful at worst.
We need new standards to ensure that time spent in meetings is time well spent.
How does it work?
Fingertip is different from your average meeting assistants in the way that it is not a separate tool, rather becomes a routine part of daily work in Microsoft Teams. Discussion happens in Teams and can easily be lost, unless connected to work processes. Fingertip ensures end-to-end accountability of meeting participants in Teams, and most work can be done outside of meetings themselves, saving valuable time.
Plan the agenda for a meeting in the right channel context and link to relevant items from anywhere in your organization.
Invite team members to participate in agenda creation and channel discussions before the meeting, so meeting time is spent in actual discussion and innovation.
Follow up items are documented and appear in individual work queues, and their progress is transparent.
Who is Fingertip for?
Fingertip can help any type of working group run by meetings to achieve more together.
Regardless of whether the team meets face-to-face or over a Microsoft Teams meeting, meeting preparation, memorandum, and follow-up are electronic.
Fingertip enables the group to operate more efficiently transparently throughout the life cycle of collaboration.
Example: Leadership teams
CURRENTLY:
Activities are based on an endless loop of meetings
- Asynchronous preparation (digitally) is not part of meeting planning
- Participants aren’t prepared for the meeting
- Decision making difficult and slow
- A lot of time spent equalizing information
WITH FINGERTIP:
Revamp leadership team work to a continuous process, where:
- Preparation and follow-up are in the same system
- Leadership team activities and expectations are transparent
- Information and process status is collected in one place without additional reporting
Top annoyances in meetings
There are many problems with meetings in traditional working models, including:
TIME
Meetings start late or run long. There’s a topic vs. time imbalance.
FOCUS
Meetings with fluid borders, direction, and/or purpose; a free-for-all.
SCHEDULE
Meetings are missing people due to conflicts, time zones, etc.
LOOPS
Meetings cover the same old ground; there’s no progress.
FREQUENCY
There are too many meetings and/or too much time in meetings.
VOICE
Meetings with uneven contributions, no debate and HIPPOs rule.
FORUM
Meetings that could or should be emails or direct messages.
RESULTS
Meetings with no closure, decisions or outcomes.
ENGAGEMENT
Meetings with disengaged people, often multitasking.
READINESS
Meetings with an unprepared facilitator or audience.
Meeting lifecycle
94% of meetings happen without a set agenda. People can’t prepare, and time that was meant for collaboration and innovation is spent in getting people aligned.
Fingertip forces you to think beforehand: Why is this meeting necessary, who should take part and what will we touch upon. You can collaborate in creating the agenda, linking all relevant tasks and discussion. Preparing happens simply as part of Teams use, without big changes in operating model, which ensures it is actually used.
Here are the key functions of Fingertip in each phase of a meeting lifecycle:
BEFORE MEETINGS:
- Prepare an agenda together.
- Invite the participants through Outlook.
- Share preparation tasks to others.
DURING MEETINGS:
- Run meetings with a digital agenda
- Document discussions in context to the agenda items
- Create action points as to-do items in Fingertip
AFTER MEETINGS:
- Generate minutes of meetings with links to key items
- Follow up progress of action items
- Manage overflow by transferring agenda items to new meetings
- Make decisions asynchronously
Download our whitepaper
This whitepaper outlines Fingertip’s solution for effective meeting management, from planning to closing. It guides you through the lifecycle from creating the agenda and inviting the participants to running the meeting and ensuring accountable follow up.
Benefits
Transparency
Create visibility to work in progress and reduce inefficient reporting.
Productivity
Reduce waiting times by having better access to discussion, files and information.
Collaboration
Make roles and responsibilities visible and accountable in any business process.
What do our customers think?
Watch how it works in 4 minutes
Learn from our expert articles
Blog: People spend 7 years of their lives in meetings
Meetings are the backbone of modern knowledge work, but they are often misused in reporting or stroking the ego of authoritarian leaders. Meetings have become the focus themselves, rather than what they can produce. In essence, meetings are just a tool, and that’s how we should use it.
Blog: 10 tips to vastly better meetings that get things done
Meetings build understanding, share knowledge and create innovation. It’s where you meet colleagues so that together you can achieve something meaningful.
We’ve put together a list of ten best meeting practices that are easy to adopt anywhere:
Starting with Fingertip is easy!
Fingertip offers:
- Top class data security.
- Ensure ROI of your already made IT investments.
- Quick benefits with a small operational change.
- Easy adoption with efficient service design and coaching.