Ensure meetings lead to decisions and action
Meetings are where problems should get resolved. Too often they turn into status updates, and the real decisions and follow-ups get scattered across notes, emails, and spreadsheets.
Fingertip brings meeting preparation, decisions, and follow-up into one clear flow inside Microsoft Teams. What gets discussed, decided, and agreed is visible and carried forward.
If you want meetings that result in clear decisions and visible progress between meetings, Fingertip is built for that.
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Fingertip is different from your average meeting assistants in the way that it is not a separate tool, rather becomes a routine part of daily work in Microsoft Teams. Discussion happens in Teams and can easily be lost, unless connected to work processes. Fingertip ensures end-to-end accountability of meeting participants in Teams, and most work can be done outside of meetings themselves, saving valuable time.
How meetings turn into decisions and execution
Structured agenda
Prepare the agenda in the right team context and link all relevant materials and decision items in one place. Everyone knows what will be discussed before the meeting starts.
Discussion in Teams
Involve the right people in agenda preparation and discuss topics in the channel before the meeting. Meeting time is used for decisions, not catching up.
Decisions and follow-up
Decisions are documented during the meeting and linked to clear ownership. Progress is visible between meetings without separate reporting, and the next meeting continues from where the previous one ended.
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In this demonstration, our experts take you through the basics of leadership with Fingertip Teams, and how you can use Fingertip to improve leadership team collaboration in your Microsoft Teams organization.
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Top annoyances in meetings
TIME
Meetings start late or run long. There’s a topic vs. time imbalance.
FOCUS
Meetings with fluid borders, direction, and/or purpose; a free-for-all.
SCHEDULE
Meetings are missing people due to conflicts, time zones, etc.
LOOPS
Meetings cover the same old ground; there’s no progress.
FREQUENCY
There are too many meetings and/or too much time in meetings.
VOICE
Meetings with uneven contributions, no debate and HIPPOs rule.
FORUM
Meetings that could or should be emails or direct messages.
RESULTS
Meetings with no closure, decisions or outcomes.
ENGAGEMENT
Meetings with disengaged people, often multitasking.
READINESS
Meetings with an unprepared facilitator or audience.
Who is Fingertip for?
Fingertip helps teams achieve more together. Whether you meet in person or in Microsoft Teams, preparation, decisions, and follow-up stay shared and visible.
With Fingertip, teams work more effectively across the entire meeting lifecycle. For example leadership teams can focus on the substance of their work instead of managing tools and materials:
The old way of working
When leadership work is scattered across multiple systems and files, progress slows down and attention is wasted on coordination instead of leadership.
- Agreed actions hide in meeting notes and disconnected documents.
- Accountability and progress blur in the gaps between meetings.
- Strategy lives in separate materials, detached from the daily flow.
- Situational awareness requires constant, manual reporting.
- The leadership team spends its time on status updates rather than leadership.
With the Fingertip solution
Shared work is built on a clear structure and rhythm that makes execution visible and manageable.
- Decisions, accountability, and execution are linked.
- Everyone has a single source of truth to decided path and situation.
- Strategy and annual clocks are integrated into weekly operations.
- Progress reporting happens automatically as a byproduct of work.
- Meetings focus on driving the business, not sharing information.
Benefits
Transparency
Create visibility to work in progress and reduce inefficient reporting.
Productivity
Reduce waiting times by having better access to discussion, files and information.
Collaboration
Make roles and responsibilities visible and accountable in any business process.
Learn from our expert articles
Blog: People spend 7 years of their lives in meetings
Meetings are the backbone of modern knowledge work, but they are often misused in reporting or stroking the ego of authoritarian leaders. Meetings have become the focus themselves, rather than what they can produce. In essence, meetings are just a tool, and that’s how we should use it.
Blog: 10 tips to vastly better meetings that get things done
Meetings build understanding, share knowledge and create innovation. It’s where you meet colleagues so that together you can achieve something meaningful.
We’ve put together a list of ten best meeting practices that are easy to adopt anywhere:
Starting with Fingertip is easy!
Fingertip offers:
- Top class data security.
- Ensure ROI of your already made IT investments.
- Quick benefits with a small operational change.
- Easy adoption with efficient service design and coaching.
Download our whitepaper
This whitepaper outlines Fingertip’s solution for effective meeting management, from planning to closing. It guides you through the lifecycle from creating the agenda and inviting the participants to running the meeting and ensuring accountable follow up.
Meeting lifecycle
94% of meetings happen without a set agenda. People can’t prepare, and time that was meant for collaboration and innovation is spent in getting people aligned.
Fingertip forces you to think beforehand: Why is this meeting necessary, who should take part and what will we touch upon. You can collaborate in creating the agenda, linking all relevant tasks and discussion. Preparing happens simply as part of Teams use, without big changes in operating model, which ensures it is actually used.
Here are the key functions of Fingertip in each phase of a meeting lifecycle:
BEFORE MEETINGS:
- Prepare an agenda together.
- Invite the participants through Outlook.
- Share preparation tasks to others.
DURING MEETINGS:
- Run meetings with a digital agenda
- Document discussions in context to the agenda items
- Create action points as to-do items in Fingertip
AFTER MEETINGS:
- Generate minutes of meetings with links to key items
- Follow up progress of action items
- Manage overflow by transferring agenda items to new meetings
- Make decisions asynchronously
Why?
The average knowledge worker spends 40% of their working time in meetings.
Since 2020, the time spent in Teams meetings has increased by 252%.
Meanwhile, up to 33% of meetings are considered unnecessary at best, wasteful at worst.
We need new standards to ensure that time spent in meetings is time well spent.